Terms and conditions

Terms and conditions

  1.  Rights and obligations of the Organizer
     
  •  The Organizer has a right to allocate a place for the Participant in the exhibition hall and will try to comply, as far as possible, with the wishes of the Participant. 
     
  •  The Organizer has a right to make changes in the fair event schedule and to inform the Participant correspondingly at latest 24 hours prior to the beginning of the fair event.
     
  •  The Organizer is entitled to claim compensation of losses caused by the Participant.  
     
  •  The Organizer has a right to make changes in the fair event schedule and to inform the Participant correspondingly at latest 24 hours prior to the beginning of the fair event.
     
  •  The Organizer is not responsible for any conditions caused by force majeure circumstances as well as any losses caused by visitors and participants of the fair.

 

  1.  Rights and obligations of the Participant
     
  •  The Participant is responsible for the content of information placed in the fair’s guide and its correspondence to EU regulations.
     
  •  The Participant has a right to use the exposition area according to the Participant’s requirements and needs, if this doesn’t contradict to the EU regulations and conditions of participation.
     
  •  The Participant has a right to cancel the participation in the fair by informing the Organizer in writing by e-mail.
     
  •  The Participant is obliged to compensate for losses suffered by the Organizer due to the Participant’s action and according to the invoice issued by the Organizer. 
     
  •  The Participant has no right to let out the exposition area fully or partly to third parties without written approval of the Organizer.
     
  •  The Participant has no right to distribute advertising and promotional materials outside the exposition hall without written approval of the Organizer. 
     
  •  The Participant has no right to disassemble and leave the exposition area before the end of fair’s opening hours without notifying the Organizer in advance.
     
  •  The Participant shall strictly follow the schedule of the fair event, which will be provided in print by the Organizer. The Participant is fully responsible and the Organizer shall not be held liable in case the Participant does not observe the schedule with regards to accommodation and transfer places and dates.

 

  1. Payment
     
  • The Participant shall pay the participation fee according to the payment deadline or schedule set by the Organizer.
     
  • The Organizer has a right to cancel the participation of the Participant and all booked services if any of the payment terms and schedules are violated and / or delayed.
     
  • All payments should be made in currency stated in the invoice. If paying by bank transfer, the Participant should cover all bank charges and other related fees associated with the payment.

 

  1. Included in the Fair Price

 

  • One table (approx. 70x120 cm) for one representative;

 Extra participants are subject to extra charges (40 EUR/day + accommodation/flight expenses).

  • Student Assistants and Advertisement;

The Participant is allowed to bring 1(one) rollup banner, tablecloth, printed materials, business cards, inquiry cards and souvenirs.

The Organizer does not offer shipping support, customs clearance or individual follow-ups; please do not send us tracking numbers.

SRT takes no liability for materials not handed to SRT staff the night before the fair.

  • School and Student Database;

The Organizer will provide the Participant a list of attending schools and counselors before the tour and list of registered students - after the tour.

 

  • Food & Beverage During the Fairs;

 Breakfast is included in the room rate and lunch will be provided by the Organizer during the fairs;

The Participant must list Special food preferences in the registration form;

 

  • Shuttles between Venues (schools, suggested hotels, airports);

 

Flights/coaches between cities are included only for participants on the entire tour and the ticket can be issued for 1 person only.

 

SRT will provide complimentary bus shuttles between the official (suggested) hotels, schools and airports.

 

The Participant must cover excess/oversize luggage fees if applied at the airport.

 

  1. Cancellation Policy
     
  •  Up to 90 calendar days prior the tour’s beginning: 70% of the total amount;
     
  •  Up to 60 calendar days prior the tour’s beginning: 40% of the total amount;
     
  •  Up to 30 calendar days prior the tour’s beginning: 20% of the total amount;
     
  •  Less than 30 calendar days prior the tour’s beginning: no refund.

 

  1. Responsibility and Liability

SRT acts as a representative of the participants and delegates accommodation and logistic bookings to a licensed travel agency, on matters related to bookings, promotional activities, and other services described above, and is therefore not to be held liable for any material loss, injury, flights delays/ annulations or damage due to circumstances beyond our control. SRT reserves the right to make changes/ cancel the fairs due to force majeure circumstances.